botserver/templates/productivity/reminder.gbai

Reminder Template (reminder.gbai)

A General Bots template for managing personal and team reminders with multi-channel notifications.

Overview

The Reminder template provides a complete reminder management system with natural language scheduling, multiple notification channels, and snooze capabilities. Users can create, view, manage, and receive reminders through conversational AI.

Features

• Natural Language Scheduling - Create reminders using everyday language
• Multi-Channel Notifications - Email, SMS, or chat notifications
• Reminder Management - List, snooze, and delete reminders
• Scheduled Execution - Background job checks and sends due reminders
• Smart Date Parsing - Understands "tomorrow", "next week", "in 2 hours"
• Persistent Storage - Reminders saved to CSV for reliability

Package Structure

reminder.gbai/
├── README.md
├── reminder.gbdata/           # Data storage
│   └── reminders.csv          # Reminder records
├── reminder.gbdialog/
│   ├── start.bas              # Main entry and tool registration
│   ├── add-reminder.bas       # Create new reminders
│   └── reminder.bas           # Scheduled job to send reminders
└── reminder.gbot/
    └── config.csv             # Bot configuration

Scripts

File	Description
start.bas	Registers tools, sets up suggestions, configures context
add-reminder.bas	Creates new reminder records with notifications
reminder.bas	Scheduled job that checks and sends due reminders

Available Tools

Tool	Description
add-reminder	Create a new reminder
list-reminders	View all pending reminders
delete-reminder	Remove a reminder
snooze-reminder	Postpone a reminder

Data Schema

Reminders Table

Field	Type	Description
id	String	Unique identifier (REM-YYYYMMDD-XXXX)
remindAt	DateTime	When to send the reminder
message	String	Reminder content/subject
notifyBy	String	Notification channel (email, sms, chat)
email	Email	User's email address
phone	Phone	User's phone number
created	DateTime	Creation timestamp
status	String	pending, sent, snoozed, deleted

Usage

Creating Reminders

Natural Language:

User: Remind me to call John tomorrow at 9am
Bot: ✅ Reminder set: Call John
     When: tomorrow at 9am
     Notification: chat

With Parameters:

User: Set a reminder
Bot: When should I remind you?
User: Next Monday at 2pm
Bot: What should I remind you about?
User: Submit the quarterly report
Bot: How should I notify you? (email, sms, or chat)
User: email
Bot: ✅ Reminder set: Submit the quarterly report
     When: Next Monday at 2pm
     Notification: email

Viewing Reminders

User: Show my reminders
Bot: 📋 Your Reminders:

     1. Call John
        📅 Tomorrow at 9:00 AM
        🔔 chat
        
     2. Submit quarterly report
        📅 Monday, Jan 22 at 2:00 PM
        🔔 email
        
     3. Team meeting prep
        📅 Friday at 3:30 PM
        🔔 chat

Managing Reminders

Snooze:

User: Snooze my call reminder for 1 hour
Bot: ✅ Reminder snoozed. New time: Today at 10:00 AM

Delete:

User: Delete the quarterly report reminder
Bot: ✅ Reminder deleted: Submit the quarterly report

Scheduled Reminder Delivery

The reminder.bas script runs on a schedule to check and send due reminders:

REM SET SCHEDULER "1 * * * * "

data = FIND "reminder.csv", "when=" + hour

IF data THEN
    TALK TO admin, data.subject
END IF

Notification Channels

Channel	Delivery Method
chat	Message in bot conversation
email	Email to user's address
sms	SMS to user's phone

Configuration

Configure in reminder.gbot/config.csv:

Parameter	Description	Example
Default Notification	Default channel	chat
Snooze Duration	Default snooze time	15 (minutes)
Check Interval	How often to check	1 (minute)
Timezone	User timezone	America/New_York
Max Reminders	Limit per user	100

Customization

Custom Notification Channels

Add new notification types:

' In add-reminder.bas
SWITCH notify
    CASE "chat"
        ' Default chat notification
    CASE "email"
        SEND EMAIL email, "Reminder: " + subject, message
    CASE "sms"
        SEND SMS phone, "Reminder: " + subject
    CASE "slack"
        POST "https://hooks.slack.com/...", {"text": "Reminder: " + subject}
    CASE "teams"
        POST "https://outlook.office.com/webhook/...", {"text": subject}
END SWITCH

Recurring Reminders

Add support for recurring reminders:

' add-recurring-reminder.bas
PARAM subject AS STRING DESCRIPTION "What to remind about"
PARAM schedule AS STRING LIKE "daily" DESCRIPTION "Frequency: daily, weekly, monthly"
PARAM time AS STRING LIKE "9:00 AM" DESCRIPTION "Time of day"

DESCRIPTION "Create a recurring reminder"

SET SCHEDULE cron_expression, "send-recurring.bas"

WITH reminder
    id = "REC-" + FORMAT(GUID())
    message = subject
    frequency = schedule
    remindTime = time
    status = "active"
END WITH

SAVE "recurring_reminders.csv", reminder

Priority Levels

Add priority support:

PARAM priority AS STRING LIKE "high" DESCRIPTION "Priority: low, medium, high" OPTIONAL

IF priority = "high" THEN
    ' Send via multiple channels
    SEND EMAIL email, "🔴 URGENT: " + subject, message
    SEND SMS phone, "URGENT: " + subject
END IF

Smart Suggestions

Add context-aware suggestions based on time:

hour = HOUR(NOW())

IF hour < 12 THEN
    ADD SUGGESTION "today" AS "Remind me today"
    ADD SUGGESTION "afternoon" AS "This afternoon"
ELSE
    ADD SUGGESTION "tomorrow" AS "Tomorrow morning"
    ADD SUGGESTION "evening" AS "This evening"
END IF

ADD SUGGESTION "week" AS "Next week"
ADD SUGGESTION "list" AS "My reminders"

Integration Examples

With Calendar

' Sync reminder to calendar
IF reminder.notifyBy = "calendar" THEN
    CREATE CALENDAR EVENT reminder.message, reminder.remindAt, 15
END IF

With Tasks

' Convert reminder to task when due
IF reminder.status = "sent" THEN
    CREATE TASK reminder.message, "medium", user_email
END IF

With CRM

' Add follow-up reminder from CRM
PARAM contact_id AS STRING DESCRIPTION "Contact to follow up with"
PARAM days AS INTEGER LIKE 7 DESCRIPTION "Days until follow-up"

contact = FIND "contacts.csv", "id = " + contact_id

WITH reminder
    id = FORMAT(GUID())
    message = "Follow up with " + contact.name
    remindAt = DATEADD(NOW(), days, "day")
    notifyBy = "chat"
    relatedTo = contact_id
END WITH

SAVE "reminders.csv", reminder

Example Conversations

Quick Reminder

User: remind me in 30 minutes to take a break
Bot: ✅ Reminder set: Take a break
     When: in 30 minutes (2:45 PM)
     Notification: chat

Work Reminder

User: I need to remember to review the PR before EOD
Bot: I'll set a reminder. What time should I remind you?
User: 4:30pm
Bot: ✅ Reminder set: Review the PR before EOD
     When: Today at 4:30 PM
     Notification: chat

Today's Reminders

User: What's on my plate today?
Bot: 📋 Today's Reminders:

     ⏰ 10:00 AM - Team standup
     ⏰ 2:00 PM - Client call
     ⏰ 4:30 PM - Review the PR
     
     You have 3 reminders for today.

Best Practices

1. Be specific - Include enough detail in reminder messages
2. Set appropriate times - Don't set reminders for odd hours
3. Use the right channel - Critical reminders via multiple channels
4. Clean up - Delete completed reminders regularly
5. Review regularly - Check reminder list to stay organized
6. Test notifications - Verify each channel works before relying on it

Troubleshooting

Issue	Cause	Solution
Reminder not sent	Scheduler not running	Verify cron job is active
Wrong time	Timezone mismatch	Configure correct timezone
No notification	Missing contact info	Ensure email/phone is set
Duplicate reminders	Created multiple times	Check for existing before adding
Past date accepted	No validation	Add date validation logic

Date Parsing Examples

The LLM understands various date formats:

Input	Parsed As
"tomorrow"	Next day, 9:00 AM
"tomorrow at 3pm"	Next day, 3:00 PM
"in 2 hours"	Current time + 2 hours
"next Monday"	Coming Monday, 9:00 AM
"end of day"	Today, 5:00 PM
"next week"	7 days from now
"January 15"	Jan 15, current year
"1/15 at noon"	Jan 15, 12:00 PM

Related Templates

• office.gbai - Office productivity with task management
• crm.gbai - CRM with follow-up reminders
• contacts.gbai - Contact management with activity tracking
• marketing.gbai - Marketing with scheduled broadcasts

Use Cases

• Personal Productivity - Don't forget important tasks
• Team Coordination - Remind team members of deadlines
• Customer Follow-ups - Schedule sales and support follow-ups
• Meeting Prep - Get reminded before meetings
• Health & Wellness - Regular break and wellness reminders

License

AGPL-3.0 - Part of General Bots Open Source Platform.

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