# HR Policies and Procedures

## Employee Onboarding

### New Employee Checklist
When a new employee joins the company, the following steps must be completed:

1. **Day 1**: Complete all paperwork including tax forms, emergency contacts, and company policies acknowledgment
2. **Week 1**: Attend orientation sessions and meet with department head
3. **Month 1**: Complete required training modules and have first check-in with manager

### Required Documents
- Government-issued photo ID
- Proof of work authorization
- Signed offer letter
- Emergency contact information
- Direct deposit form

## Leave Policies

### Paid Time Off (PTO)
- Full-time employees accrue 15 days of PTO per year
- PTO accrual begins after 90-day probation period
- Maximum PTO carryover is 5 days per year
- PTO requests must be submitted at least 2 weeks in advance

### Sick Leave
- Employees receive 10 sick days per year
- Sick leave does not carry over to the next year
- Doctor's note required for absences exceeding 3 consecutive days

### Parental Leave
- Primary caregiver: 12 weeks paid leave
- Secondary caregiver: 4 weeks paid leave
- Must be taken within 12 months of birth or adoption

## Work Hours

### Standard Schedule
- Regular work hours are 9:00 AM to 5:00 PM, Monday through Friday
- One hour lunch break is provided
- Core hours (required presence): 10:00 AM to 3:00 PM

### Overtime
- Non-exempt employees receive 1.5x pay for hours over 40 per week
- Overtime must be pre-approved by manager
- Compensatory time off may be offered in lieu of overtime pay

## Performance Reviews

### Annual Review Cycle
- Reviews conducted in November/December
- Self-assessment due by November 15
- Manager assessment due by December 1
- Review meetings completed by December 15

### Probation Period
- All new employees have a 90-day probation period
- Performance review conducted at 30, 60, and 90 days
- Probation may be extended by 30 days if needed

## Employee Benefits

### Health Insurance
- Medical, dental, and vision coverage available
- Company pays 80% of employee premium
- Coverage begins first day of month following start date

### Retirement
- 401(k) plan with company match up to 4%
- Eligible after 90 days of employment
- Immediate vesting

### Professional Development
- $1,500 annual training budget per employee
- Conference attendance encouraged
- Tuition reimbursement program available

## Frequently Asked Questions

**Q: How do I request time off?**
A: Submit a PTO request through the HR system at least 2 weeks before your planned absence.

**Q: Who do I contact for benefits questions?**
A: Contact hr@company.com or your HR business partner.

**Q: How do I update my emergency contacts?**
A: Ask the HR assistant to update your emergency contact information.

**Q: What is the dress code?**
A: Business casual Monday through Thursday, casual Fridays.