82 lines
No EOL
2.9 KiB
Markdown
82 lines
No EOL
2.9 KiB
Markdown
# Analytics Dashboard Guide
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## Overview
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The Analytics Dashboard provides real-time insights into your knowledge base performance, document statistics, and system health metrics.
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## Key Metrics
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### Document Statistics
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- **Total Documents**: Number of documents indexed in your knowledge base
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- **Total Vectors**: Number of vector embeddings created for semantic search
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- **Storage Used**: Total storage consumption in megabytes
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- **Collections**: Number of document collections/categories
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### Activity Metrics
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- **Documents This Week**: New documents added in the current week
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- **Documents This Month**: New documents added in the current month
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- **Growth Rate**: Percentage change compared to historical average
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### System Health
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- **Health Percentage**: Overall system status (100% = all systems operational)
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- **Last Update**: Timestamp of the most recent statistics refresh
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## How to Use
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### Viewing Overview
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Ask for an overview to see all key metrics at a glance:
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- "Show overview"
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- "What's the storage usage?"
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- "How many documents do we have?"
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### Checking Activity
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Monitor recent changes and growth trends:
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- "Show recent activity"
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- "What's the growth trend?"
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- "How many documents were added this week?"
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### System Health
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Check if all systems are running properly:
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- "Show system health"
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- "What's the collection status?"
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- "Is everything working?"
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## Understanding the Data
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### Growth Rate Interpretation
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- **Positive rate (📈)**: Knowledge base is growing faster than average
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- **Negative rate (📉)**: Growth has slowed compared to average
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- **Zero rate**: Stable growth matching historical patterns
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### Health Status
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- **100%**: All systems operational
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- **Below 100%**: Some components may need attention
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- **Check specific warnings** for details on affected systems
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## Scheduled Updates
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Statistics are automatically refreshed by the `update-stats` scheduled job. By default, this runs:
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- Every hour for activity metrics
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- Daily for comprehensive statistics
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- On-demand when requested
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## Frequently Asked Questions
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**Q: Why do I see "Statistics are being computed"?**
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A: The analytics system is initializing or refreshing data. Wait a few minutes and try again.
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**Q: How accurate are the metrics?**
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A: Metrics are updated regularly and reflect the state at the last refresh time shown in "Last Update".
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**Q: Can I export analytics data?**
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A: Yes, use the "Export Stats" tool to download metrics in various formats.
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**Q: What affects system health?**
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A: Health reflects database connectivity, vector store status, storage availability, and background job status.
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## Best Practices
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1. **Regular Monitoring**: Check the dashboard weekly to track growth trends
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2. **Storage Planning**: Monitor storage usage to plan capacity needs
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3. **Activity Tracking**: Use activity metrics to measure content team productivity
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4. **Health Alerts**: Address health issues promptly when below 100% |